Our vision is to be the world leader in sports betting and gaming entertainment by creating the most exciting and trusted experience for our customers, revolutionising the gambling space as we go. We're home to a global family of >25 well-known brands, and with a focus on sustainability and growth, we will transform our sector for our players, ourselves and fothe good of entertainment.
With direct report to the Head of HR, the Office Assistant ensure the smooth running of the office on a day-to-day basis. The Office Assistant will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Assistant is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and office outsourced activities supervision.
This is the ideal opportunity an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.
Key responsibilities:
• Point person for maintenance, mailing, shipping, supplies, equipment and bills
• Organize rooms, schedule meetings and appointments
• Partner with HR to maintain office policies as necessary
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Demand for commercial conditions with office vendors and service providers
• Provide all general support to office visitors
• Manage executives' schedules, calendars, and appointments, when needed
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved,
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Participate actively in the planning and execution of company events
• Coordinate and evaluate office outsourced activities to ensure maximum efficiency
• Ensure filing systems are maintained and current
• Establish and monitor procedures for record-keeping
• Ensure security, integrity, and confidentiality of data
• Monitor and maintain office supplies inventory
• Maintain a safe, secure, and pleasant work environment
Specialist skills and experience:
Essential:
• At least 3 years of office management, administrative, or assistant experience
• Knowledge of office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in Microsoft Office
• Knowledge of accounting, data, and administrative management practices and procedures
• English Speaker (Level C)
Desired:
• Spanish Speaker (Level B)
Competencies / behaviours:
Desired:
• Agile
• Organization Capability
• Self Motivated
• Attention to detail
