Location:
Gibraltar
Vacancy Type:
Permanent
About The Role

The Senior Executive Personal Assistant will be responsible for supporting the COO with the day to day running of the leadership function, providing a comprehensive, confidential and professional secretarial service to nominated Executive Directors and the senior management team. 

Key Responsibilities

  • Provide comprehensive secretarial support to the selected Executive team members and senior management whilst maintaining confidentiality at all times with regard to business, customer and personal data
  • Produce letters, reports, presentations and e-mails as required by management. These will either be created on your own initiative or templates will be provided for adaptation
  • Work to ensure that material for meetings, such as meeting packs, are created and distributed in a timely manner to all designated parties, following up on documents that are to be included in the packs
  • When arranging meetings, you will work with the organiser to coordinate meeting invites and confirm attendance for those invited
  • Set up conference calls, video conference calls, meetings and events as required by management and circulate details to attendees
  • Process expense claims for the senior management team in a timely manner, using the online expenses system  
  • Provide a single point of contact for information and data requests, providing the information directly to the individual requesting the information or sending on as requested by the individual
  • Manage and organise the diaries of the senior management team, prioritising meetings as and when necessary and acting as a point of control for unsolicited meeting requests
  • Arrange all relevant travel and accommodation via the company travel system for the Directors and keep a detailed record of the costs and dates for reporting to the UK offices on a monthly basis
  • Arrange meeting facilities for Directors either within the offices or using external providers, in the UK, Gibraltar and any other location the Directors may be visiting
  • Plan, organise and attend functions and conferences arranged by the senior management team, working with third party providers to ensure the facilities provided are as requested. In addition you will monitor budget spend against the set company budget to ensure this is not exceeded. If the budget is reaching its limits, you will let the Director know so they may take appropriate action
  • Undertake ad hoc duties for the Directors as and when required
  • Work with the Office and Facilities Manager, as and when required, with all facilities based projects, including office moves, new starter requests and organisation of the cleaners
  • Monitor catering requests for the senior management team, working with external providers to ensure requests are met, whilst ensuring the management team have authorisation for the spend
  •  Support the HR department in managing relocation for all new senior hires, including residency arrangements and induction, ensuring a smooth transition and on boarding process
 
Specialist Skills and Experience
  • Previous experience working in a similar role within a corporate environment
  • Experience of working within a fast-paced, ever-changing environment
  • Professional, confident, credible and enthusiastic team player with a flexible, can do attitude
  • Strong communication and organisation skills
  • Strong numeracy skills
  • Experience working with a wide range of internal and external customers
  • Good IT skills including strong experience of MS Office, with the ability to learn new systems and process quickly
  • Ability to manage multiple streams of work and prioritise workload effectively
  • Ability to work independently or as part of a team
  • Detail focused
  • Previous experience working within the gaming industry is preferred but not essential
  • Previous experience working to deliver creative ideas and projects for management
  •  Excellent administrative skills
  • Results and service focused
  • Thrive in an ever changing environment that offers flexibility and autonomy
  • High energy, tenacious with a passion to deliver
 
About The Company

We’re Entain. Powered by our very own technology and building products that push boundaries, Entain is home to a global family of more than 25 well-known brands and over 24,000 people, but we all play for the same team. When we win, we win together. Our vision is to be the world leader in betting, gaming and interactive entertainment by bringing moments of excitement into people’s lives. We will achieve this through our focus on sustainability and growth, driving change in the fast-paced world of entertainment.

Diversity and inclusion at Entain

As a global employer, Entain is committed to providing a safe, fun, and inclusive culture where our people feel like they truly belong. We are a multicultural business that values, celebrates and respects individual differences, so whatever your sexuality, gender, gender identity, ability, age, race, religion or belief, you will have a voice here, and the space to do your best work. Our diverse internal networks provide the support for you to express your views and make a positive difference.

Wellbeing at Entain

We want our employees to feel healthy and supported at home and at work. That's why we have our Well-me programme, which provides information, tools and training to help our people look after their mental and physical wellbeing in ways that matter to them.
 

Our Culture As real as it gets

At Entain we're a diverse team, sharing a commitment to quality and success.

Whether you're playing a key role in your local community as part of our retail team, or working out the next big gaming trends in our digital team, you'll enjoy a culture and benefits package that we're extremely proud of.