Location:
Gibraltar
Vacancy Type:
Permanent
Brand:
23 (Entain)
About The Role

Role Purpose

The PA will be responsible for supporting the Executive team with the day to day running of the leadership function, providing a comprehensive, confidential and professional secretarial service to Executive Director and the senior management team.

The PA will report directly to the Chief Product Officer, helping to support with organisation and drive an overall efficient service.

 

What you'll be doing:

  • Provide comprehensive secretarial support Executive team member and senior management whilst always maintaining confidentiality regarding business, customer and personal data
  • Produce letters, reports, presentations and e-mails as required by management. These will either be created on your own initiative or templates will be provided for adaptation
  • Work to ensure that material for meetings, such as meeting packs, are created and distributed in a timely manner to all designated parties, following up on documents that are to be included in the packs
  • When arranging meetings, you will work with the organiser to coordinate meeting invites and confirm attendance for those invited
  • Set up conference calls, video conference calls, meetings and events as required by management and circulate details to attendees
  • Process expense claims for the senior management team in a timely manner, using the online expenses system  
  • Provide a single point of contact for information and data requests, providing the information directly to the individual requesting the information or sending on as requested by the individual
  • Manage and organise the diaries of the senior management team, prioritising meetings as and when necessary and acting as a point of control for unsolicited meeting requests
  • Arrange all relevant travel and accommodation via the company travel system for the Director and keep a detailed record of the costs and dates for reporting to the UK offices on a monthly basis
  • Arrange meeting facilities for Director either within the offices or using external providers, in the UK, Gibraltar and any other location the Director may be visiting
  • Plan, organise and attend functions and conferences arranged by the senior management team, working with third party providers to ensure the facilities provided are as requested. In addition you will monitor budget spend against the set company budget to ensure this is not exceeded. If the budget is reaching its limits, you will let the Director know so they may take appropriate action
  • Undertake ad hoc duties for the Director as and when required
  • Monitor catering requests for the senior management team, working with external providers to ensure requests are met, whilst ensuring the management team have authorisation for the spend
  •  Support the HR department in managing relocation for all new senior hires, including residency arrangements and induction, ensuring a smooth transition and on boarding process
 
What we need from you:
  • Previous experience working in a similar role within a corporate environment
  • Experience of working within a fast-paced, ever-changing environment
  • Professional, confident, credible and enthusiastic team player with a flexible, can do attitude
  • Strong communication and organisation skills
  • Strong numeracy skills
  • Experience working with a wide range of internal and external customers
  • Good IT skills including strong experience of MS Office, with the ability to learn new systems and process quickly
  • Ability to manage multiple streams of work and prioritise workload effectively
  • Ability to work independently or as part of a team
  • Detail focused
  • Previous experience working within the gaming industry is preferred but not essential
  • Previous experience working to deliver creative ideas and projects for management
  •  Excellent administrative skills
  • Results and service focused
  • Thrive in an ever changing environment that offers flexibility and autonomy
  • High energy, tenacious with a passion to deliver

Our Culture As real as it gets

At Entain we're a diverse team, sharing a commitment to quality and success.

Whether you're playing a key role in your local community as part of our retail team, or working out the next big gaming trends in our digital team, you'll enjoy a culture and benefits package that we're extremely proud of.