Location:
Manila
Vacancy Type:
Permanent
Brand:
23 (Entain)
About The Role

Administration Assistant will be the generalist in terms of office administration in Interactive Sports Asia Limited, Inc. She will be responsible in handling overall functions under Facilities, Compliance, and Finance.

This role caters all employees' inquiries/ needs and business requirements on a timely manner. She also provides quality and accurate information and output to ensure the efficient operation in the office.

Key Responsibilities:
 
FACILITIES
  • Coordinates with Facilities team about the parking accesses and building access cards of new starters.
  • Administrator of Grab for Business application.
  • Liaises with the building admin to prepare gate passes for deliveries and pick up of office equipment.
  • Facilitates office, cleaning, disinfecting, medicine, and pantry supplies purchases.
  • Prepares flight and accommodation requests of expatriates.

    FINANCE

  • Handles entity petty cash and liquidation.
  • Participates in the audit exercises with external audit providers under Finance (e.g. BIR/ KPMG).
  • Prepares all the accounts payables, payment requests, and collates the invoices due to the entity to be settled and liaised with Finance.
  • Prepares Corporate Credit Card liquidation, approval, and payment request
  • Assists in the yearly tax filing of the entity.

    COMPLIANCE

  • Liaison Officer of the site with PAGCOR. Prepares monthly reports for PAGCOR and renewal of license. Assists the PAGCOR Auditor on weekly audits.
  • Liaises with the partnered law firm in preparing the renewal of licenses and legal documents.
  • Handles all the entity's legal documents and yearly renewal of Business Permits, Barangay Clearances, and Insurances (e.g. General Insurance, Fire, Office Assets, and Peril Insurance)

    ADMINISTRATION

  • Administers site engagement such as birthday vouchers and other ad hoc site activities.
  • Establish and maintain a strong working relationship with all line managers to support with advice and ad hoc requests.
  • Supports site ad hoc projects
  • Any other duties as required by management

Qualifications:

  • At least 1-2 years of work experience as an Administration Assistant in a fast-paced industry such as BPO, Shared Services, IT
  • Bachelor’s Degree in Office Administration or Management or related field
  • Knowledge of local employment legislation and working practice
  • Sound knowledge & technical ability to operate a variety of computer systems and related software including MS Excel, MS Word, websites & databases
  • Experience of working in an organised manner & working to strict deadlines in an open plan office
  • Strong communication skills and fluent in English.
Competencies / Behaviour:
  • Well organised, accountable with an attention to detail, hardworking and a quick learner.
  • Has can-do attitude, open-minded and approachable personality for understanding and supporting employees' needs.
  • Excellent time management skills and ability to multi-task and prioritise work
  • Strong working knowledge of office management responsibilities, systems and operational procedures

Our Culture As real as it gets

At Entain we're a diverse team, sharing a commitment to quality and success.

Whether you're playing a key role in your local community as part of our retail team, or working out the next big gaming trends in our digital team, you'll enjoy a culture and benefits package that we're extremely proud of.